Details

 

Responsibilities and Job Activities
The responsibilities and job activities are:

Journey Management:
- To drive conformance to Journey management and challenge the noncompliance of all journeys by ensuring where possible the standards, certification and legal requirements for journey management and driving are adhered to.
- Verifies the necessity of a journey with Line Management, if required, and suggests available options for an alternative means of making the journey: by air or together with another ARA approved vehicle etc.
- Arrange the required transportation for ARA staff.
- Verifies that the journeys are assessed correctly for risk using the Road Journey Risk Assessment Form.
- Verifies trained drivers and approved vehicles are assigned to the journey.
- Verifies that Road Journey Management Plans are approved in accordance with the approval matrix as described in ARA HSE instructions.
- Logs all the journeys and keep records.
- Tracks and records each journey until arrival to destination using IVMS Web Tracking System service and other communication tools.
- Communicates with the driver in case of driver fails to confirm the departure time, rest stops and arrival time within 30 minutes of the estimated time shown in the RJMP.
- Reports any malfunction of IVMS units of the company vehicles.
- Prepares daily reports on any non-compliance or unsafe driving practices or behaviors.
- Immediately report emergencies to the respective line manager(s).
- Records the non-compliances during the journey.
- Prepares daily and monthly reports on journeys monitored.
- Raises any questionable journey to HSE for verification and decision, has the right to stop any of such a journey until these concerns appropriately are addressed and rectified.
- ARA JMC is responsible and accountable for proper tracking, controlling and closing of every assigned journey.
- Authorized to stop any unsafe task or acts within Office and field activities
Security: 
- The control room is operated 24hrs a day 365 days a year.
- The control room is be staffed by at least one operator round the Clock in two shifts.
- Responsible for controlling policy and procedure relating to HQ security including access badges, authorization forms and visitor request forms. The day-to-day responsibility and administration of this activity is delegated to Security Operations
- Responsible for approving the activation, modification, and deactivation of all HQ Security Access Badges.
- Monitor access into and out of the HQ premises.
- Manage and supervise the CCTV system on behalf of QAMP Security and in accordance with this Code of Practice and the operation manuals.
- Arrange for the viewing of recordings of incidents, which in their judgement, may be viewed.
- Ensure the adequacy of procedures for the transfer of images, which are to be   used   in evidence to other parties, and to ensure those procedures preserve the continuity of evidence.
- Advise on the operational use of the system.
- Track and maintain the incident registration logs.
- Ensure that effective monitoring and evaluation of the system takes place in accordance with the guidelines contained in this Code of Practice.
- Ensure that effective repair and maintenance of all parts of the system (including system updates) is undertaken.
- Control room records and operational reports.
- The contents of recording medium (on a spot-check basis)
- Equipment performance
- Ensure the destruction of old data is carried out in a controlled and secure manner and environment.
- Visitors Book: All visitors to the control room are required to sign in the visitor’s book, together with the times of arrival and departure and the reason for the visit.
- Video stills request register to be maintained