Job title | Team Lead, Quality & Standards | Grade | 7 |
Stream | Assurance | Function | Assurance |
Location | Oman – Muscat | Budget control | |
Reporting to | Head of Assurance, Quality and Standards | Direct reports | (assigned agile team when is required) |
Job Purpose Leads Quality & Standards’ Audit processes, procedures, and end-to end activity cycle, under head of Assurance Quality & Standards scope, by (1) Leading the definition and development of consistent interpretations parameters (Budgeting, Plan, Standards, policies, procedures, reports, admin) that must be understandable and based on clear principles, (2) Lead and execute Quality Assessment activities related with audit processes, (3) Lead and execute Audit Systems unambiguous translation, enforceable designed to achieve a high quality audit, and (4) Supervise the agile assigned team on the assigned Quality & Standards tasks; in order to support & prepare a reliable platform for real-life / day-to-day auditing situations. The position will act in accordance with the Group’s Mission, Vision, Values & Strategies, as well as, policies, guidelines and international standards, supported by an IT Technology platform, HSE standards, Omani’s government & other legal justification’s, and best international practices in consonance with national objectives. |
Main tasks and responsibilities The role supports directly the Head of Audits Quality & Standards on specific areas: - Assurance Plan & Budgeting:
- Lead & Support in the scheduling and assignment of resources based on the requirements of the Audit Plan and requests of Assurance Leadership Team.
- Execute the annual plan budget requirement, for the Assurance Function in alignment with the vision, strategy and objectives for review and approval of Chief Assurance Officer.
- Internal Audit Standards, Policies, procedures & Reports:
- Lead the development of audits standards on Audit reports by enhancing the reliability of assurance information produced by IA at OQ by providing assurance on the reliability of the statements
- Address specific Assurance subject matters taking account of developments on Assurance work by auditors reporting and internal control reporting.
- Lead the development of the Assurance charter, policies, procedures, KPIs and standards in line with applicable laws, regulations and the International Standards for the Professional Practice of Internal Auditing.
- Review and support the process of updating and maintaining the Assurance Audit Manual in order to establish standards and methodology to guide the effective conduct of internal audit engagements.
- Lead the execution of periodic reporting of overall assurance performance and progress of audit plans to the Assurance team.
- Design and implement a process for assisting Assurance members with their data and analytics requirements, including extracting, compiling and analyzing data where relevant.
- Lead and execute any engagements/ tasks/ investigations assigned by Assurance Function Leadership Team and Management.
- Quality Assurance and Improvement Program:
- Lead the implementation of Quality Assurance and Improvement Program (including methods for ongoing and periodic internal assessments, and facilitation of external assessments) – QAIP
- Lead & execute the internal quality assessments of each audit process stage (i.e. Annual Risk Based Internal Audit Planning, Engagement Planning, Fieldwork documentation and reporting), and provide feedback to Assurance team.
- Lead the execution & follow up of dashboard & external quality assessment reviews, and support implementation of identified improvement opportunities. – Dashboard follow-up
. - Audit Management System:
- Keep up to date on regulatory trends, changes and developments in auditing, particularly in relation to technology and information security to anticipate impact on OQ and its systems and processes
- Supervise the technical and functional administration of the audit management system including user access rights management, development of reports, and customizing various forms and workflows in line with the business requirements
- Identify opportunities for continuous improvement of Internal Audit systems, processes and practices taking into account ‘international best practice’ “IIA”, improvement of business processes, cost reduction and productivity improvement.
- Admin and Stakeholder Management:
- Lead the preparation of all meeting agenda’s, pre-read material, drafting MoM, along with presenting to various auditees (CEA, AF leaders & BAC) on behalf of Centre of Excellence.
- Recommend and organize group-training programs based on compilation and analysis of the competency gaps and/or training needs analysis in collaboration with Assurance Leadership team.
- Management of State Audit and External Auditors
- Understanding and gathering requirements for data analysis from team members. Subsequently, identifying, extracting, compiling and cleaning data from various sources and forwarding to requesting team members. This may also involve analyzing such data and presenting the findings as necessary
- Coordinate, liaise & lead the assigned agile / support team members in organizing & managing schedule, training calendar, leave plans, etc.
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Key interactions Internal: All streams and functions External: Contractors, Vendors & Suppliers |
Notable Working Conditions. Office environment, intensive computer screen use, sporadic visits to operation site. |
Education requirements | - Bachelor’s Degree in Business/ Financial/ Auditing/ Engineering/Information Systems Discipline.
- Professional Qualifications such as ACCA or CIA is required
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Language requirements | Excellent knowledge of written, read, and spoken English (required) , Arabic - Native (required) |
Background and experience | Competencies and skills |
- Minimum of 10 years of experience in Internal Audit
- Experience in Energy sector.
- Experience of working with Audit Firms (Big 4) or in auditing will be an added advantage.
- Sound understanding and experience in auditing standards (IIA) and best practices
- Working experience developing:
- Risk Based Audit Planning
- Budgeting
- Leading Quality Assurance and Improvement Program
- Audit Management System
- Stakeholder Management (Board Audit & Risk Committee, External Auditors and State Audit Institution)
| - Strong commitment to Ethical principles and values (IIA’s Code of Ethics)
- Teamwork skills
- Excellent interpersonal skills.
- Strong analytical and problem-solving capability including identifying the root cause and risks and providing S-M-A-R-T
Technical: - Knowledge of the various IT systems, applications, and proficiency in MS office.
- Ability to carry out audits using Data Analytic Tools
- Working knowledge of internal audit standards, and auditing techniques/practices in the Oil & Gas Industry,
- Basic Industry knowledge including relevant laws and rules and risks
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