Senior Document Controller
رمز الوظيفة
DALEELIRC1601
تاريخ الاعلان
Apr 04, 2021
إسم الشركة
Daleel Petroleum
المؤهل ، والخبرات المطلوبة
الوصف الوظيفي
• Lead & Manage the Document Control system.
• Assist in the preparation and execution of the procedures related to records management, especially document classification, periods of storage, and ways of recovery as per the procedures and mechanisms approved by the Authority if any.
• Register current documents at the time of their origination and encoding as per the documents classification system in the concerned division.
• Review the periods of document storage of the concerned business units.
• Coordinate with other business units of the Authority to ensure and follow-up on the application of the classification and encoding system in their function.
• Arrange and sort out the intermediate documents ready for archiving, transfer, or destruction.
• Assist in the transfer of the documents to the intermediate archive location.
• Coordinate the implementation of Document and Records Management throughout the company
• Creating & maintaining company databases to ensure quick retrieval of information
• Develop, review, and implement archiving policies and procedures following international standards for records and records management.
• Develop new management systems for semi-active and inactive documents that computerize operations performed at the pre-archiving center
• Stores, manages and tracks company documents at HO archive room.
• scans, images, organizes and maintains documents, adhering to the company's document lifecycle procedures
• Coordinates request of documents from various stake holders
• Manages the offsite storage contract including pre award and post award tendering.
• Archives inactive records in accordance with the records retention schedule. A large part of the job is to control the retrieval of documents.
• Receives and processes Requests for Information, or RFIs, from employees or clients and maintain the requests via tracking logs.
• Creates new templates, As RFI procedures are updated
• Train employees on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
• Assist with file migrations and audits, and perform administrative tasks as needed.
• Ensure that company HSE Policies and Procedures are followed by the team and contractors
المهارات المطلوبة
Minimum Academic Qualifications:
• BSc in Management or equivalent Minimum Work experience:
• 6+ years of working experience with 3 years in Document Control system
تفاصيل الوظيفة الاخرى
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