JOB DESCRIPTION
POSITION TITLE: Manager, Contracting Services
REFERENCE INDICATOR: SCC
DEPARTMENT/FUNCTION: Supply Chain – Contracting Services
LOCATION: Sur
ROLE PURPOSE
Oversee and direct the strategic development and execution of procurement strategies, contracts, while ensuring compliance with legal standards and company policies including management of the entire lifecycle of contracts, post award contracts excellence, commercial management, procurement, and supply chain process related to plant and corporate services by effectively managing vendor relationships and optimizing costs while mitigating risks associated with contract management.
ROLES AND RESPONSIBILITIES:
MANAGERIAL RESPONSIBILITIES
•Drive seamless communication between leadership, team members, and other departments to ensure smooth flow of information and timely decision making
•Build a strong team culture by fostering a positive and productive work environment and ensuring that the staff is motivated and collaborative
•Set clear goals and expectations for team members, regularly assess their performance against the set goals, and provide constructive feedback for continuous improvement
•Conduct regular check ins with team members for alignment on expectations, assessing performance against set goals, and provide feedback for continuous improvement
•Guide and support team members on all operational and functional matters and resolve any doubts/concerns/grievances they have
•Devote time to train team members on new ways of working, developing new competencies, and upskilling to drive performance and productivity
•Ensure availability of planned manpower – initiating hiring well in advance to prevent any shortage of skilled personnel and evaluate and recommend candidates for vacant positions in the team
FUNCTIONAL RESPONSIBILITIES
Strategic Contract Management and Oversight:
•Develop strategic approaches for contract management, ensuring alignment with organizational objectives, cost-efficiency, and operational effectiveness
•Develop business procurement plan to enable efficient and optimal acquisition of services for the company.
•Formulate comprehensive category strategies, encompassing procurement plans, risk assessments and vendor management strategies
•Ensure Omanization in contracts to maximize in country value and participate and contribute to strategic developments in the same
•Oversee contracting strategies development, contract drafting, review, tendering, evaluation, negotiation, and execution processes, ensuring compliance with legal standards and company policies
•Oversee preparation and review of interim and final payments in conjunction with company budget holders, including field measurements or on-site verification and evaluations of work in progress/carried out on all administered contracts
•Oversee the entire lifecycle of contracts, including monitoring, renewals, amendments, and terminations
Vendor Management and Relationship:
•Ensure identification and analyses of potential vendors, assess proposals, and negotiate terms and conditions for contract services
•Oversee the tendering process, negotiations, and contract management, ensuring compliance with procurement policies, industry standards and legal regulations
•Nurture and manage vendor relationships, ensuring adherence to contract terms, SLAs and performance metrics
•Monitor vendor performance and conduct regular assessments to ensure quality and compliance
Contract Compliance, Renewal, and Risk Management:
•Ensure contracts adhere to legal and regulatory requirements, mitigating risks associated with non-compliance
•Oversee identification and assessment of risks in contracts, developing mitigation strategies and contingency plans
•Direct the contract renewal processes for contracts, ensuring timely action and compliance with contractual terms
•Responsible for timely closure of all Audit actions assigned to portfolio
Negotiation and Cost Optimization:
•Lead negotiations on contract terms, pricing, and conditions to secure favourable agreements
•Ensure cost optimization while maintaining quality and service levels and analyse pricing structures and contract terms for cost-effectiveness
Post-Award Contract Oversight:
•Oversee the maintenance of efficient ‘post award’ financial and quantity survey services, including processing of payment applications, evaluation of variations to contract services, review and settlement of contractual claims and disputes and proper close out of contracts
•Direct maintenance of quantity surveying procedures within the applicable certified ISO quality assurance system
Cost Management, Risk Management and Mitigation:
•Oversee cost value analysis and perform risk and value management and cost control, identifying, analysing and developing responses to commercial risks
•Manage the analysis and optimization of costs associated with contracts, working closely with finance and accounting teams to ensure budget adherence
•Lead cost-saving initiatives without compromising safety, quality, or operational efficiency
•Direct comprehensive risk assessments, identifying potential risks and implementing strategies to mitigate and manage these risks effectively
•Ensure strict adherence to health, safety, and environmental regulations throughout the procurement and operational processes
Documentation and Reporting:
•Ensure accurate contract records, amendments and correspondence are maintained, ensuring proper documentation, and filing
•Ensure reports on contract performance, expenditure, compliance, and risk assessment are generated and present the same to stakeholders
Cross-Functional Collaboration and Continuous Improvement:
•Collaborate with legal, finance, ICV, HSE, procurement, and operational teams to align contract terms and ensure compliance
•Ensure implementation and management of LEAN initiatives in the Contracts pre and post award and quantity surveying processes
•Interface with clients to understand their needs, negotiate contracts based on requirements and ensure customer satisfaction
KEY CHALLENGES
•Manage intricate contracts with multiple clauses, diverse stakeholders and intricate legal terminologies
•Resolve conflicts arising from contractual disputes, discrepancies or deviations
•Identify potential risks within contracts and developing strategies to mitigate them while safeguarding the organization's interests
INDICATIVE KEY PERFORMANCE INDICATORS
•Number of successful new contracts placements and contracts renewals within stipulated timeframes
•Percentage reduction in overall contract-related costs while maintaining quality standards
•Percentage delay / error in identifying and mitigating risks associated with contract management
•Percentage target learning hours completed by team
QUALIFICATIONS, EXPERIENCE AND WORKING CONDITIONS
EDUCATION:
•Graduate Degree in Business Administration, Law, Contract Management, Supply Chain, or related field (REQUIRED)
•Post-Graduate Degree in Business Administration, Law, Contract Management, Supply Chain, or related field (DESIRED)
EXPERIENCE:
•10 years of experience in contract management, procurement, vendor management, or related role (REQUIRED)
•Experience in oil and gas sector in a managerial or leadership capacity (desired)
WORKING CONDITIONS
Normal Work Schedule
Sur
