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Personal Assistant to the Regional President, MENA

Job Id
BPRQ105996
Start Date
Jan 26, 2026
End Date
Feb 05, 2026
Compnay Name
BP
Discipline
Administration
No of Position
1
Position Type
Temporary
Job Type
Office
Nationality Required
Omani
Education & Experience Required
Education
Experience
Bachelor
8

Job Description

Personal Assistant to the Regional President, MENA

Resourcing Requisition Template

Job Title Personal Assistant to the Regional President, MENA
Contract Duration Fixed Term - One Year
Summary
The role involves managing a wide range of administrative and office-management responsibilities, including calendar coordination, travel arrangements, meeting scheduling (internal and external), document and correspondence preparation, visitor screening, and other assigned tasks.

The ideal candidate will have proven experience in administrative and executive support functions and the ability to work independently with minimal supervision. This role requires strong organizational skills, flexibility, and the ability to thrive in a fast-paced environment. The successful candidate must demonstrate integrity, discretion, and resourcefulness while working effectively with stakeholders at all levels. A proactive, positive, and hardworking attitude, combined with strong prioritization skills under pressure, is essential.
Key Accountabilities
  • Manage the Regional President’s calendar, schedule meetings, and coordinate logistics.
  • Prepare agendas, briefing materials, and presentations for meetings.
  • Act as the first point of contact for internal and external stakeholders.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Support the Regional President in managing priorities and deadlines.
  • Organize travel arrangements and process expense reports accurately.
  • Coordinate team travel and logistics, working with Travel Coordinators to ensure efficient arrangements.
  • Arrange transportation for Executive visitors from BP.
  • Maintain filing systems, manage office supplies, and support smooth office operations.
  • Collaborate with other Team Assistants and provide cover during absences or holidays.
Essential Experience and Job Requirements
  • Open for Omani nationals.
  • Minimum 8 years of experience as admin assistant to senior executive.
  • Very good verbal and written communication skills.
  • Strong proficiency in MS Office (Word, Excel, PowerPoint, SharePoint, Outlook).
  • Ability to handle confidential information with good judgement and discretion.
  • Strong organizational skills and ability to lead agendas effectively.
  • High attention to detail and a structured approach to work.
  • Self-motivated team player able to work independently.
  • Excellent calendar management skills, including complex coordination.
  • Experience maintaining filing and information management systems.
  • Experience organizing travel arrangements for teams.
  • Ability to interact professionally with internal and external contacts at all levels.
Other Essential Skills and Knowledge
  • Efficient organisational and administrative capabilities.
  • Positive, professional attitude with strong people skills.
  • Ability to maintain clear boundaries and role responsibility.
Desirable Criteria and Qualifications
  • Ability to work under pressure in a busy office environment.
  • Effective and collaborative team player.
  • Confidentiality and discretion.
  • Flexibility in handling varied tasks simultaneously.
  • Strong initiative in complex situations.
  • Ability to contribute thoughtfully to group discussions.
Essential Education Bachelor’s degree in Business Administration, Management, Communication, or a related field.

Skills Required

Other Job Details

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